Stock Adjustments enable you to increase or decrease the quantity of items you have “In Stock”. Typical situations where you could create a Stock Adjustment include theft, fire, lost items, gifts, donations, damaged goods, etc
Where does one find Stock adjustment?
In the Main menu, click on Stock
Navigate to stock adjustment
How to do a stock adjustment
Once you have clicked on the stock adjustment menu you will be directed to this screen shown below.
You can search for the items manually by barcode,,product name or description.
If you have a scanner attached to the pc you can simply just scan your items and it will appear on this screen.
On the RHS you can add or remove quantities in the QTY field but make sure you hit ENTER after updating the QTY for a line item in order to update the quantity for that item.
If you use locators in your Business , the correct locators need to be selected here per item.
In the stock adjustment field is where you select the reason(account) for this adjustment.
We have default reasons(accounts) in the system such as SCRAPPED,DAMAGED,SHRINKAGE,INTERNAL ADJUSTMENT,STOCK TAKE.
More reasons(accounts) can be created in the chart of accounts menu in accounting.refer to document on chart of accounts
Movement date will be the date the adjustment occurs.
Reference number is compulsory in this screen.
If there is a lot of items that need to be adjusted, just like the stock take screen ,there is an import option for excel or txt sheets
After clicking on CSV it will bring up these 3 buttons shown below
Click on add csv and a pop up will appear like the one below giving you an indication of what your excel or txt template should consist of.
Please note that Barcode , quantity is compulsory or Name , quantity is compulsory in your template.
If you use serial numbers or lot numbers , expiry dates or locators then these need to be added to your template.
Please also note that the qty added is the quantity adjusted and not the qty after adjustment.
After items are selected and added ,the correct accounts qtys and reference is given, simply click on complete.
STOCK ADJUSTMENT HISTORY
Where does one find Stock Adjustment history?
In the Main menu , click on Stock
Navigate to Stock adjustment history
After clicking on stock adjustment history you will be directed to this screen shown below
You can by movement date or document number.
The stock adjustment allows you to report on a specific reason(account) eg damages
You can choose which organisation/store to choose from and click on search
The report will generate according to the date range and search criteria given and appear like the example given below displaying information regarding the adjustment.
